Documents and compliance

Students or staff upload; files are virus-scanned automatically.

• Upload from the student profile or the student portal.
• Supported formats: PDF, images, and common office documents.
• Every file is virus-scanned before it is stored.

Approve, reject with notes, or request a replacement.

• Staff review uploaded documents and mark them as approved or rejected.
• Rejection notes explain what needs to be corrected.
• Students see the status and notes in their portal.

Get notified before passports or offer letters expire.

• Set expiry dates on passports, visas, and other time-sensitive documents.
• The system sends reminders before expiry so renewals happen on time.

Verified evidence claims across documents for compliance.

• Evidence claims are declared and verified against uploaded documents.
• AI extraction can auto-populate fields from uploaded documents.
• Staff review and confirm before any claim is marked as verified.

Automatic field extraction from uploaded documents.

• The system extracts key fields (names, dates, numbers) from uploaded documents.
• Extracted data is always reviewed by staff before use — it is advisory, not automatic.
• Prompt injection and fabricated data are detected and blocked.

Bundle documents for university or embassy submission.

• Select documents to include in a share pack.
• Generate a secure, time-limited download link.
• Track who accessed the pack and when.